Terms of agreement

Below you will find the terms of agreement for exhibiting at our 2020 Convention & Exposition—Exploring Opportunities—Navigating into the Future.



WRITTEN NOTICE IS REQUIRED if an exhibitor cancels the assigned space. The Association will refund 50% of the amount paid if written notice is postmarked on or before October 1, 2020, and will retain the other 50%. After that date, no refunds or payments will be made. Application is subject to acceptance by the Association. UPON ACCEPTANCE, THIS APPLICATION SHALL BE A BINDING CONTRACT FOR BOOTH SPACE. No exceptions to this contract will be accepted unless authorized in writing. The Association reserves the right to refuse any application, upon which any deposit received shall be refunded.

The Care Providers of Minnesota Convention and Exposition (the “Convention and Exposition”) is a closed trade show designed to provide a showcase for goods and services either specifically designed for or customarily used by nursing homes, housing settings, home care providers, and other long-term care providers. Exhibitors and their displays must support the character and objectives of the Convention and Exposition and of Care Providers of Minnesota (the “Association”) and strengthen the Association and its membership. This document is the Exhibitor’s application for a revocable license to exhibit at the virtual Convention and Exposition. Upon acceptance of the Exhibitor’s application by the Association, this application, including all Rules and Regulations stated herein, becomes a binding agreement between the Association and the Exhibitor. 
 
A. Exhibitor Booth License
1. Upon acceptance of Exhibitor’s application by the Association, the Exhibitor will provide the information and services outlined in 2020 Exhibitor & Sponsorship Guide for a Platinum, Gold, or Bronze virtual booth.

2. Right to Refuse or Revoke License. Upon application and during the Convention and Exposition, the Association reserves the right to refuse to issue or to revoke license of a booth to any person or company whose display of goods or services is not, in the sole and exclusive opinion of the Association, compatible with the general character and objectives of the Convention and Exposition, or in the best interests of the Association. This applies to conduct of persons, printed matter, or anything else which may be classified as undesirable by the Association. The Association’s exercise of this right is without obligation on the part of the Association for refund of any fees.

B. Code of conduct
Care Providers of Minnesota (CPM) is committed to providing a safe, productive, and welcoming environment for all program participants and CPM staff. This Policy applies to all CPM meeting-related events, including those sponsored by organizations other than CPM but held in conjunction with CPM events, on public or private platforms.

All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, CPM staff members, service providers, and all others are expected to abide by this Virtual Programs Code of Conduct. 

CPM has zero-tolerance for any form of discrimination or harassment. If you experience harassment or hear of any incidents of unacceptable behavior, CPM asks that you inform Nancy McCoy, Director of Office Management, at nmccoy@careproviders.org or (952) 851-2481 so that we can take the appropriate action.

Unacceptable behavior includes, but is not limited to:
  1. Harassment, intimidation, or discrimination in any form.
  2. Verbal abuse of any attendee, speaker, volunteer, exhibitor, CPM staff member, service provider, or other meeting guest. Examples of verbal abuse include but are not limited to verbal comments related to gender, sexual orientation, disability, physical appearance, body image, race, religion, or national origin.
  3. Vulgar, obscene, or profane language, such as swearing, name-calling, insults, or socially unacceptable language.
  4. Inappropriate use of nudity and/or sexual images in public spaces or in presentations
  5. Threatening or stalking any attendee, speaker, volunteer, exhibitor, CPM staff member, service provider, or other meeting guest.
  6. Disruption of presentations during sessions, in the exhibit hall, or at other events organized by CPM throughout the virtual meeting. All participants must comply with the instructions of the moderator and any CPM virtual event staff.
  7. Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. CPM reserves the right to remove such messages and potentially ban sources of those solicitations.
  8. Participants must not copy or take screen shots of Q&A or any chat room activity that takes place in the virtual space.

CPM reserves the right to take any action deemed necessary and appropriate in response to any incident of unacceptable behavior, including immediate removal from the meeting without warning or refund. CPM reserves the right to prohibit attendance at any future meeting, virtually or in person.
 

C. Indemnification and Insurance
Responsible Party. The Association shall not be responsible for any loss, damage or injury that may occur to the Exhibitor or its employees, agents, or property from any cause whatever prior, during or subsequent to, or in connection with the Convention and Exhibition. 


D. Miscellaneous
1. No Endorsement. The Association does not recommend or endorse the Exhibitor or its products or services. The Association does not warrant, guarantee, or otherwise represent the merchantability or fitness of any Exhibitor’s product or the capability or services of any Exhibitor.

2. Force Majeure. If for any reason through an act of God or otherwise, the Association is prevented from holding the virtual Convention and Exhibition as planned, or the Convention & Exposition fails to happen within 60 days of originally schedule time, exhibitors will be refunded for their virtual booth space.

3. Applicable Laws. Each Exhibitor is responsible for compliance with all federal, state and local laws. Each Exhibitor is charged with the knowledge of all federal and state laws, regulations and ordinances pertaining to sales, merchandise, licensing, safety, health and other applicable laws.

4. Convention Site Lease or Agreement. This agreement between the Exhibitor and the Association is subject to the terms and conditions of a lease, or other agreement, between the Association and the VIRTUAL convention platform site. The Exhibitor shall not undertake any act, or fail to fulfill any obligation which shall violate said agreement. The Exhibitor shall indemnify and hold the Association harmless from any and all of the Exhibitor’s acts which may violate the terms and conditions of the lease or other agreement between the Association and the virtual convention platform site.  

5. Amendment or Modification. Except as otherwise provided, any modifications to this application (or upon acceptance of the application by the Association, to this Agreement) must be in writing and signed by both parties. However, these Rules and Regulations may be amended unilaterally at any time by the Association, and all amendments that may be so made shall be equally binding on all parties affected by them, as are the original Rules and Regulations. In the event of any amendment or additions, written notice will be given by the Association to such Exhibitors as may be affected by them. 

6. Severability. Any provision of this Agreement found to be invalid will be severable, and the remainder of the Agreement will remain effective. 

7. Waiver. Failure to insist upon strict compliance with any of the terms or conditions of this Agreement at any time shall not be deemed a waiver of such terms or conditions at any other time.

8. Notice. All notices between the Association and the Exhibitor shall be in writing and deemed given when delivered in person to a known agent of the Association or the Exhibitor, or when transmitted by facsimile or mailed by U.S. mail to the Association or Exhibitor, respectively, at 7851 Metro Parkway, Suite 200, Bloomington, MN 55425.

9. Definitions. The following terms (and other forms of these terms, if capitalized) used herein or in subsequent Rules and Regulations shall have the meanings ascribed to them below:
a. Affiliate. A person or entity that directly or indirectly, through one or more intermediaries, controls, is controlled by or is under common control with another person or entity.

b. Association. Care Providers of Minnesota, Inc. is a 501(c)(6) non-profit trade association.

c. Exhibitor. The specific entity or person applying for rental of space at Convention and Exhibition and not any Affiliate of such entity or person. As the context may require, “Exhibitor” includes the Exhibitor’s directors, officers, or employees acting on behalf of the Exhibitor. 







Questions?

Contact us for questions about registration or educational content for convention. We're here to help! Our toll-free number is 1-800-462-0024.


Cheryl Smith
Cheryl Smith
Education & sponsorship opportunities
Director of Education

952-851-2488
Nancy McCoy
Nancy McCoy
Exhibitor questions
Director of Office Management

952-851-2481
Lisa Foss Olson
Lisa Foss Olson
Advertising inquiries
Director of Public Relations & Communications

952-851-2483